INTERNAL REGULATIONS OF MUNAB

Article 5 :

(1) Convocations for ordinary General Assembly sessions are sent to members at least one (1) month before said session.
(2) Convocations for extraordinary General Assembly sessions are sent at least fifteen (15) days before the session date, which may be reduced to five (5) days in case of emergency.

Article 6 :

The agenda and working documents for an ordinary or extraordinary General Assembly are provided to members along with the invitations.

Article 7 :

(1) The proceedings of the General Assembly are chaired by the Director General of the Budget.
(2) The Director of the National Management Committee reports on matters on the agenda.
(3) The Director of the National Management Committee presents the performance report of the National Committee on administrative, social, financial, and infrastructural levels to the General Assembly.

Article 8 :

The General Assembly may constitute, as needed, commissions responsible for preparing its decisions in the form of resolutions or recommendations.

Article 9 :

The General Assembly generally hears the reports on the agenda and discusses them.
It forms committees responsible for preparing its decisions in the form of resolutions or recommendations.

Article 10 :

Committee reports and draft resolutions or recommendations are submitted to the plenary session of the General Assembly for discussion and adoption.

Article 11 :

Members of the Board of Directors are elected by secret ballot, by individual vote in one round. In case of a tie, a second round is held.

Article 12 :

No one can be elected as a member of the Board of Directors unless they are up to date with their annual contributions to the Mutual.

Article 13 :

(1) The Board of Directors can only validly meet and deliberate if at least 2/3 of its members are present or represented.
(2) Each member of the Board of Directors is entitled to one vote in case of a vote.
(3) Decisions of the Board of Directors are taken by a simple majority of members present or represented. In case of a tie, the President's vote is decisive.

Article 14 :

The Director of the National Management Committee reports on matters on the agenda of the Board of Directors' proceedings.

Article 15 :

The members of the CNG are elected by the General Assembly by list ballot by a simple majority of members present for a four (4) year term, renewable once (1).

Article 16 :

(1) The Director of the National Management Committee represents the Mutual in all acts of civil life and in court. Their duties are described in the Statutes.
(2) In case of absence or impediment of the Director of the National Management Committee, the Secretary General shall act as interim.
(3) The Director of the National Management Committee and all officials of said Committee assume their civil and pecuniary responsibility in the context of the management of the Mutual's resources.

Article 17 :

The Advisors assist the Director of the National Management Committee in the exercise of their duties. They have an essentially consultative role.

Article 18 :

(1) The Secretary General, assisted by the Deputy Secretary General, coordinates the activities of the Mutual under the authority of the Director of the National Management Committee. Specifically, he/she:

• ensures coordination between the National Management Committee and the Regional Management Committees;
• ensures the coaching of focal points established within the various structures;
• ensures the animation of the internal control of the National Management Committee;
• maintains the correspondence records;
• maintains and updates the registration book of members;
• prepares, with the Director of the National Management Committee, the holding of General Assembly sessions, the Board of Directors, and meetings of the National Management Committee, for which he/she also ensures the secretariat;
• drafts minutes, resolutions, and deliberations of the General Assembly, the Board of Directors, and the National Management Committee;
• ensures the coordination of the Mutual's communication activities;
• ensures the monitoring of the sports, cultural, and social activities of the Mutual;
• conserves the archives of the Mutual;
• prepares the Budgeted Annual Work Plan (PTAB) and the Annual Performance Report (RAP) of the Mutual, in collaboration with the General Treasurer.

Article 19 :

(1) The General Treasurer, assisted by the Deputy General Treasurer, ensures the collection and disbursement of the Mutual's resources under the authority of the Director of the National Management Committee. Specifically, he/she:

• participates in the preparation of the Budgeted Annual Work Plan (PTAB) and the Annual Performance Report (RAP) of the Mutual, in collaboration with the Secretary General;
• keeps cash books, bank books, revenue books, and expenditure books;
• sends a monthly financial report to the Director of the National Management Committee summarizing the various revenue and expenditure transactions;
• maintains the accounts of the Mutual;
• prepares the final financial report at the end of the fiscal year;
• attends meetings convened by the Director of the National Management Committee.

Article 20 :

The Communication Officer, under the authority of the Director of the National Management Committee, ensures communication actions around the Mutual. Specifically, he/she:

• proposes the various communication supports of the Mutual;
• ensures the animation of the Mutual's website;
• ensures the update and animation of the various communication platforms;
• ensures communication during General Assembly sessions, Board of Directors meetings, and National Management Committee meetings, as well as during cultural and sporting events organized by the Mutual.

Article 21 :

The Social Affairs Officer, under the authority of the Director of the National Management Committee, ensures the monitoring of the Mutual's social affairs. Specifically, he/she:

• ensures compliance with the Mutual's social commitments towards Mutualists, in liaison with the various focal points of the National Management Committee within the various structures or groups of structures concerned;
• monitors compliance with commitments made with and by the insurance company;
• acts as a liaison between mutualists and the Insurance.

Article 22 :

The Sports and Cultural Affairs Officer, under the authority of the Director of the National Management Committee, ensures the animation of the Mutual through the organization of sporting and cultural activities.

Article 23 :

The focal points of the National Management Committee established within CENADI, DNCM, DP, and the Directorates and Divisions of the General Directorate of the Budget are the animation relays of the mutual within their structures or group of structures.

Article 24 :

(1) Members of the National Management Committee meet at least once a month and as often as circumstances require to plan, program, execute, and evaluate activities related to the management of the Mutual.
(2) Depending on the agenda items, focal points and Regional Delegates may be invited to the National Management Committee meetings.
(3) The Secretary General reports on the items on the agenda of the meetings chaired by the Director of the National Management Committee.

Article 25 :

(1) For operational needs, the National Management Committee may recruit support staff according to service requirements to ensure permanence, accounting assistant, driver, cleaning, and security tasks.
(2) The amount of remuneration for the recruited staff will be subject to a deliberation of the Board of Directors, on the proposal of the National Management Committee.

Article 26 :

CRG members are elected during a meeting chaired by the CNG Director or their representative by regularly registered Mutualists assigned to the relevant regions, by list ballot by a simple majority of members present for a four (4) year term, renewable once (1).

Article 27 :

The Regional Delegate represents the National Management Committee within their financial district. Specifically, he/she:

• Ensures the smooth running and vitality of the Mutual;
• Ensures the feedback of information, as well as the transmission of files to the CNG;
• Sends a quarterly activity report to the Director of the National Management Committee;
• Ensures the liaison between mutualists and the Insurance at the regional level.

Article 28 :

The Regional Secretary is responsible for maintaining the membership register of the financial district, drafting reports and minutes, and conserving archives.

Article 29 :

The Regional Treasurer collects the transferred funds and deposits them into an account opened in a local banking institution in the name of the Mutual.

Article 30 :

The Auditor verifies the accounts a posteriori and ensures the good management of the Regional Delegation.

Article 31 :

(1) The Director of the National Management Committee may delegate some of their powers to the Regional Delegation. (2) The Regional Delegate reports, as needed, on the use of this delegation.

Article 32 :

(1) Members of the Regional Management Committee meet at least once a month and as often as circumstances require to plan, program, execute, and evaluate activities related to the management of the Mutual within the relevant financial district. (2) The Regional Secretary reports on the items on the agenda of the meetings chaired by the Regional Delegate.

Article 33 :

(1) The Control Commission is elected at the same time as the Board of Directors and the National Management Committee.
(2) The President, the Rapporteur, and the Members of the Control Commission are elected for a period of four (4) years, renewable once (1), by the General Assembly by a majority list vote in one round.
(3) The Board of Directors guarantees their independence.

Article 34 :

(1) The Control Commission performs the duties of Auditor and Performance Controller. To this end, it:

• evaluates the performance of the Mutual's management bodies, including the verification of the achievement of social objectives;
• examines the conformity of expenses incurred and revenue collected in relation to the statutory objectives of the Mutual;
• performs any control mission entrusted to it by the General Assembly or the Board of Directors.

Article 35 :

The Control Commission gives its opinion on the Mutual's Annual Performance Report before adoption.

Article 36 :

The Control Commission may be approached directly by a member who believes that a provision of the Mutual's texts has been overlooked or who suspects mismanagement.

Article 37 :

Resignation letters are addressed to the President of the Board of Directors through the Director of the National Management Committee. The resignation is validated by the Board of Directors.

Article 38 :

(1) Suspension decisions are taken by the Director of the National Management Committee.
(2) However, the member in question may formulate an appeal to the Board of Directors, which rules in last resort.
(3) During the suspension period, the member in question loses the right to the benefits granted by the Mutual.
(4) A member suspended for non-payment of contributions can only be readmitted after payment of all their statutory contributions, including those due during the suspension period.

Article 39 :

(1) Termination occurs:

• In case of a continuous suspension of two (2) years;
• In case of resignation, dismissal, or revocation from the Administration;
• For any member found guilty of forgery, use of forgery, or causing harm to the Mutual or misappropriation of Mutual funds, without prejudice to the reimbursement of improperly received sums.

Article 40 :

(1) Reintegration of a member who has resigned, been suspended (for reasons other than non-payment of annual contributions), or terminated can only be pronounced by the Board of Directors and after they have redressed any harm they may have caused.
(2) The readmitted member is required to regularize their situation by paying all overdue annual contributions.

Article 41 :

Resignation, suspension, or termination does not entitle to any refund of sums paid to the Mutual.

Article 42 :

(1) Death is a natural ground for losing membership in the Mutual.
(2) In case of death, the rights of the deceased are liquidated according to common law requirements.

Article 43 :

CNG members may be terminated prematurely by decision of the General Assembly.
However, in case of serious fault or failure to fulfill their duties, the Board of Directors may, as a provisional measure, suspend a CNG member.

Article 44 :

The Mutual's resources consist of :

1. membership fees;
2. member contributions;
3. contributions from honorary members;
4. financial products from funds placed or deposited with credit institutions;
5. revenue from sale of gadgets and activities organized by the Mutual;
6. profits and dividends generated by the Mutual's interests in the capital of companies.

Article 45 :

(1) Membership fees per Mutualist are set as follows :

Article 46 :

Active mutualists' contributions are deducted at source from the budget regulation premium, the percentage of each share of which is fixed by a resolution of the Board of Directors.

Article 47 :

(1) Retired members pay an annual contribution set as follows :

Article 48 :

(1) In accordance with the provisions of Article 21 paragraph 2 of the Mutual's statutes, a Mutualist may affiliate a member of their family.
(2) The affiliation of spouses, children or parents of a mutualist is done by a request addressed to the Director of the National Management Committee specifying the person to be affiliated as well as proof of the relationship between the Mutualist and the affiliate (marriage certificate, birth certificate, adoption act...).
(3) The amount of contributions for affiliated members is fixed by the Board of Directors through a resolution.

Article 49 :

Contributions from honorary members are free and may be paid in cash, by check, by transfer, by cash or treasury bonds or by other appropriate means leaving a trace.

Article 50 :

(1) The rates of acquisition for the uniform and various gadgets are fixed by the Board of Directors on the proposal of the National Management Committee.
(2) Proceeds from the sale of loincloths and gadgets, events organized by the Mutual or on its behalf are paid in cash, by check or by transfer.

Article 51 :

(1) The Mutual may open accounts in the books of bank structures of its choice and deposit its funds.
(2) Interests on funds so placed or deposited are accounted for by credit to the Mutual's bank accounts.

Article 52 :

In accordance with its purpose, the activity of the Mutual may generate profits. These are paid in cash, by check or by transfer.

Article 53 :

(1) Every revenue transaction results in the issuance of a receipt drawn from a stub book.
(2) It must be recorded in the revenue register with indication of the reference of the deposit into a bank account.

Article 54 :

(1) Within the framework of the Mutual's assistance and solidarity charges, the Mutualists benefit from the following allowances:

• Marriage allowance
• Birth allowance
• Medal allowance
• Retirement allowance
• Health coverage
• Death allowance.

Article 61 :

(1) The death allowance for participation in the funeral of a deceased member is paid to the spouse.
(2) In case of multiple spouses, the death allowance is paid in the presence of all widows.
(3) In the absence of a spouse, the death allowance is paid to the children if they are of legal age.
(4) In the absence of adult children or in the absence of children, the death allowance is paid to the parents.

Article 62 :

The death allowance for participation in the funeral of an affiliated member is paid to the member who affiliated them.

Article 63 :

(1) Mutual expenses are paid by means of a form labeled 'Payment Order' established on the basis of the supporting documents attached thereto. This form must bear the dual signature of the Director of the National Management Committee or the Secretary General and the General Treasurer.
(2) All expenses are recorded in a register with indication of payment references and accounted for immediately.

Article 64 :

The following accounting books must be kept:

• The membership and contribution book;
• The classic double-entry journal;
• The individual account of the members;
• The administrative account;
• The management account.

Article 65 :

Physical assistance modalities for Mutualists during happy or sad events are described in a procedures manual.

Article 66 :

The entitlement to benefit from the Mutual's advantages begins thirty days after the date of membership.

Article 67 :

Any modification to the Internal Regulations must be approved by the General Assembly.

Article 68 :

These Internal Regulations were adopted by the MUNAP-DGB General Assembly on February 1, 2025, and repeal all previous Internal Regulation provisions./-